4D.3 Management and resources

Internal lines of accountability

Table 4D.2 lays out typical roles and responsibilities in managing emergency preparedness, response and recovery planning. Sites have the responsibility to engage with local authorities, local institutions and affected communities identified within the AoI.

It should be noted that the roles and responsibilities may look different for each potential emergency scenario, throughout the site life cycle and throughout the stages of the emergency management cycle.

Table 4D.2 Roles and responsibilities in emergency management

COMPANY LEVEL	PERSON	ROLE
GROUP	Group Social Performance	Provides advice and input on how to meet the requirements of the Social Way Establishes a resettlement project team for emergencies, with suitable resources from across the business. Mobilises Resettlement Project team immediately after an emergency involving displacement
	Group Environment	Provides advice to sites on assessing the potential off-site environmental impacts of site-induced emergencies on vulnerable areas, ecosystems, fauna, flora and hydrological resources, including developing mitigation measures and environmental restoration guidelines.
	Group Legal	Supports and guides the development of the site’s MoU and contracts with external stakeholders / service providers for response and recovery efforts, as relevant Provides legal, insurance and funding guidance and support, depending on the nature of the emergency Ensures legal alignment and evaluates implications of plans and procedures, as relevant Provides guidance on the litigation risks to be considered in the collection, storage and dissemination of information in the event of a major emergency Provides step-by-step guidance and supports decision-making and communications, and sharing of information in the event of an emergency Engages with government and law enforcement agencies
	Group Corporate Relations and Sustainable Impact	Supports and guides engagement with national-level and international external stakeholders in the event of an emergency, as appropriate Forms part of the Group Crisis Management Team
	Group Finance/ Insurance	Provides insurance and funding guidance and support in the development of the site’s MoU with external stakeholder/ service providers Provides insurance and funding guidance and support through insurance claims, depending on the nature of the emergency Evaluates financial requirements and needs to ensure planning objectives Creates mechanisms for emergency procurement during or following an emergency event
BUSINESS UNIT	Government Relations Manager	Provides advice on national legislation and regulations Acts as contact point with regional and national authorities Facilitates and supports the establishment of national-level forums with NGO’s, government and other surrounding industries for emergency management
	Accountable Executives	Accountable for the safety of tailings facilities and for minimising environmental and social consequences of a potential tailings storage facility failure May delegate responsibilities, but not accountability
	Legal	Guides the development of the site’s MoU and contracts with external stakeholders / service providers for response and recovery efforts, as relevant Ensures legal alignment and evaluates implications of plans and procedures, as relevant Provides guidance on the litigation risks to be considered in the collection, storage and dissemination of data in the event of a major emergency
SITE MANAGEMENT	Social Performance Management Committee (SPMC)	Ensures cross-functional collaboration in co-developing, implementing and monitoring the EMP and its associated procedures
SITE MANAGEMENT	General Manager	Designates representatives from relevant departments to support the development and implementation of the EMP Ensures training for entire workforce (employees, contractors and visitors) on potential emergencies, including those that can have off-site impacts Ensures training for affected communities on potential site-induced emergencies with off-site impacts Ensures appropriate capacity and expertise are available to site to prepare for and implement emergency management
SITE SOCIAL PERFORMANCE TEAM	Site Social Performance	Participates in the ORM risk assessment for site-induced emergencies with off-site impacts Provides social context (AoI, vulnerability assessment, stakeholder identification and mapping etc.) into the development of the EMP and associated procedures/TARPs Engages, builds and maintains relations with local authorities Engages, builds and maintains stable and positive relations with local communities Coordinates input from external stakeholder in the development of the EMP and associated procedures/TARPs Develops the required input related to community aspects and awareness about the EMP Develops the recovery element, if required, within the EMP procedures and plans Supports training and awareness with local and affected communities of site-induced emergencies that could have off-site impacts Provides input on appropriate mitigation measures to prevent or minimize adverse impacts on communities as a consequence of a site-induced emergency Supports the development of the MoU with external stakeholders to guide the expectations and support provided by the site in the event of an emergency
	Site Social Performance / SED	Supports and drives SED projects to strengthen community resilience and reduce vulnerabilities Guides and leads SED projects to be prioritised in the event of an emergency to support recovery efforts
	Resettlement Project Team (set up by Group Social Performance as needed)	Develops a Displacement Framework for Emergencies Develops the Recovery Resettlement Plan for Emergencies and associated documentation as per Section 4F: LADAR Leads implementation of the Recovery Resettlement Plan for Emergencies and associated monitoring and evaluation, handing to the site team only when physical resettlement is fully realised and rehabilitation programs are in place
	Government Relations	Engagement with local government stakeholders
EMERGENCY MANAGEMENT TEAM (EMT)	Multi-Disciplinary, at site level, as outlined in the Emergency Management Standard	Designated site-based representatives for the evaluation of data collected from emergency monitoring equipment to inform decision-making practices during response and recovery Provides guidance on SME / technical support required for data analysis to assist in mitigation of the impact of emergencies Ensures that planning objectives are met during the implementation of response and recovery procedures
BUSINESS CONTINUITY TEAM	Multi-Disciplinary, at BU level	Ensure continuation of critical business activities in case of an emergency Ensure restoring of business activities as soon as possible in case of an emergency
CRISIS MANAGEMENT TEAM (CMT)	Multi-Disciplinary at BU or Group level depending on severity of emergency, as outlined in the Crisis Management Plan	Coordinates and communicates with the governing body and executive management, staff, organisations in the supply chain (e.g. customers, suppliers and business partners), government, intelligence and law enforcement agencies, industry groups and regulators, the media and other stakeholders Supports the Emergency Management Team and Business Continuity Team with the process to develop and implement strategies and action required to return to normal Defines the steps to be taken in a crisis or emergency Gains approval for recommended actions within critical timescale Enables critical decision making to be made promptly Permitting investigators to react quickly Helps ensure that the organisation meets its legal and regulatory responsibilities Establishes special arrangements for dealing with the media (e.g. television, radio, newspapers and internet media organisations) Engages with specialist functions (i.e. operational risk, internal audit, legal, human resources, security) and external parties Engages with organisations in supply chain Engages with government Engages with industry groups and regulators Engages security experts in computer/ software companies Engages cyber partners to share intelligence and collaborate

4D Emergency Management Planning for Site-Induced Emergencies with Off-Site Impacts

4D Emergency Management Planning for Site-Induced Emergencies with Off-Site Impacts