The nature, scale and complexity of the site and its associated risks and impacts, along with the external context, should be considered when planning for human and financial resources allocated to management. Those responsible for overseeing are likely to be embedded within the social performance team. Co-ordination with all teams is essential, as risks and impacts are typically associated with many different functions; e.g. operations, , and .
Roles and responsibilities
Table 4C.4 lays out roles and responsibilities for managing . Sites have the responsibility to engage with local authorities, local institutions and the population at risk. Clearly assigned responsibilities for management should exist from the project-development stage onwards.
Table 4C.4 Roles and responsibilities for managing
| COMPANY LEVEL |
PERSON |
ROLE |
|
GROUP
|
Group Social Performance
|
Provides oversight, advice and input on implementation of the toolkit. Particular consideration on providing guidance on how sites can meet Performance Standards, especially 1, 4, 5 and 7, and relevant international practice
|
|
Group Socio-Economic Development and Partnerships team
|
Provides oversight, advice and input on implementation of Section 4A Socio-Economic Development, and consideration of how the Community Health and Safety workstream may contribute data or information for health needs assessment.
|
|
Group Environment, Occupational Health, and Safety
|
Provides guidance on how to integrate social requirements (e.g. community health) into the Management system and supporting Standards.
|
|
BUSINESS UNIT
|
E.g. Government Relations Manager
|
- Provides advice on national health and safety legislation and regulations
- Acts as contact point with regional and national authorities
- Receives regular updates through quarterly reports
- Ensures appropriate capacity and expertise are available to site
|
|
SITE SOCIAL PERFORMANCE TEAM
|
Manager, supported by experts as relevant
|
Engagement
- Supports stakeholder engagement activities to promote alignment and integration between departments.
- Engages and builds relations with local authorities.
- Builds and maintains relations with local communities
- Recruits and trains support staff, including person responsible for management. Liaises with on workforce-community health issues
- Co-ordinates input from other departments
Planning
- Overall responsibility to conduct the scoping exercise.
- Defines, in consultation with local authorities (as required), terms of reference for the health impact assessment, including baseline-data-collection activities.
- Oversees commissioning of assessments
- Participates in the assessments to ensure consistency of relations with communities, where appropriate. Refrains from participating when there are sensitive or controversial issues with communities.
- Supports the establishment of a health database as part of the health baseline or stakeholder comments
- Co-ordinates stakeholder engagement activities with other teams.
- Undertakes/co-ordinates an impact and risk assessment, drawing on baseline data supported by expert specialists, as needed
- Meets and respects ethical requirements
Implementation
- Ensures the development of a , as needed
- Selects implementation partners, as relevant
- Evaluates opportunities to co-ordinate or integrate community-health activities.
- Trains and educates local workforce on relevant issues
Monitoring and reporting
- Develops and implements a health monitoring plan, as needed
- Manages the implementation partners, as required
- Adapts / controls and practice according to feedback via the monitoring system
- Develops health-reporting strategies
- Provides analytical reports to , and
|
|
SITE OCCUPATIONAL HEALTH AND SAFETY AND SUSTAINABLE DEVELOPMENT TEAMS
|
Occupation Health and Environment Manager
|
Engagement
- Supports, engages and builds relations with local authorities
- Liaises with Human Resources (HR) on workforce-community health issues
- Aligns with stakeholder engagement plans and processes to ensure effective co-ordination and recording of engagement/ commitments and grievances.
Planning
- Supports conducting of the scoping exercise and to define terms of reference for the assessments as part of the working group or steering committee
- Supports the establishment of a health database and shares occupational-health data
- Contributes to impact and risk assessment, drawing on baseline data supported by expert specialists, as needed
Implementation
- Supports the development of a , as needed
Monitoring and reporting
- Supports implementation of health-monitoring plan, as needed
|
|
SITE MANAGEMENT
|
General Manager (GM)/
|
- Designates representatives from relevant departments to support team on issues
- Accountable for delivery of the commitments to achieve the Group’s Sustainable Mining Plan
- Approves the development and implementation of the / controls
- Accountable for delivery of / controls
|